Effective Tips for Proper Weed and Termite Control Management

Weeds growing in the lawn or garden come with a headache to people as they can entirely spoil the aesthetics of home. On a further note, it is quite hard to control as well, especially the ones growing in the rambling green area of the property. So, instead of just suffering from a weed-infected property, the wiser decision to make is applying of effective weed and termite control treatments.

However, there are certain tips of consideration before applying such kind of treatments and an overview of the same is given.

Applying in the Right Time

Weed killers in general, are highly efficient when weeds actively grow, which is usually in between the time period of March-September. It is so because, in that particular time span, the solution gets more space or area surface to get absorbed. On a further note, it is not so advisable for using weed killers in drought conditions, when such weeds are not growing actively. In the dry days, it is ideal to water the surface regularly before applying the weed killer.

Applying in the Right Area

Make use of weed killers in silent weather conditions for avoiding spray drifting on the desirable plants. While making use of such sprays near plants one wants to keep, it is ideal to use a big piece of card for protecting the surrounding plants. One can also cut the bottom and top of a big soft drink container for forming a cylinder over the weeds and thereby spraying down the weed control treatment to encircled weeds only.

Using Weed Killers with a Biodegradable Formula

In case, one wants to replant the area after clearing the weeds, it is best to use weed killers containing a biodegradable formula, which breaks down into simpler natural materials present in soil. Another area of usage is for clearing the vegetable patches before sowing or planting.

Choosing the Best Formulation

It is ideal to use the best size and formulation for applying in the affected area. Make usage of such formulations that are convenient and simple, which do not need to measure or mix it further. For a larger area surface, the concentrated formulations, which come in pre-measured soluble packets, are certainly an easy, clean and economical solution after applying it with a sprayer or watering can.

For proper maintenance of the gardening plants or agricultural produce, make sure to use proper pest control treatments as well as weed killers. It is a mandate to use an effective Termite Treatment solution for prevention of termite infection in the plants and ensuring better sustenance. On a further note, keep note of some significant tips of an expert before application of such treatments for ensuring their best usage.

6 Property Management Rules From the Rental Bible

Here’s some landlording rules that will make your landlording a more enjoyable and profitable experience.

RULE# 1. Acquiring your tenant – the first step in making property management easy on yourself is picking the right tenant. That means selecting a tenant that loves your place and not just likes it because a loving tenant is a long term stable tenant. You say ‘How do I know when someone loves my property?’. Simply put, you can see it in their eyes. Typically, after you show the property, the loving prospect will say “What do I have to do next? ” and have a deposit waiting. If they leave your place saying” I still have a couple places to see it”, that usually means that the prospect is making a safe exit, making sure the door doesn’t hit their behind on their way out. Make sure their deposit is in secured funds like cash,money order, or cashier check if the move in is a rapid one. Check is fine as long as you have about 10 days ahead of move in or have checked the account personally as a check can come back bad several days later due to a bounced checked or a stop payment.

RULE# 2.-The Lease- A valuable piece of documentation is the lease. It states the rules of the house, when the rent payments are due, the rental duration, what happens should things go wrong or tenant doesn’t comply. This is valuable should you have to go to court.

Rental agreements can’t be created by you, they must be created by an attorney. The specific points in the lease must coincide with landlord-tenant state laws. You can purchase a law approved agreement and add items to the addendum section if need be.

RULE#3. Rent Payments- Rent payments should be check or money order. Why you ask? It creates a trail should you need it in court to prove rent payments were made or not. If you make this your rule then its hard for the tenant to dispute that rent was paid when it really wasn’t. The tenant also wouldn’t be able to say that his room mate stole the cash or similar. I always give a receipt upon rent pick up. You may also make payments convenient to the tenants by allowing them to do bank deposits. Simply make out several months deposit forms in advance with your bank account number on each.

Late payments should require a penalty after a grace period. The grace period is typically 3 or 5 days. After the grace period, either charge a percentage of the rent or state a flat fee. Typically charge is 5 or 10%. You have to have them feel a little responsible for the paying the rent.

Partial payments can cost you. Once you accept a partial payment, you’re giving permission to the tenant to stay and possibly forfeit the balance of the month by law. Partial payments should be accompanied by a receipt stating the remaining balance and when it should be paid.

RULE# 4. Security- Typically a month’s security is held to compensate you the owner should any destruction occur to the rental unit. According to Florida law, that money should be put in a bank account with the tenant being given the bank holding it and also stating if an interest account, who gets the interest and approving that with the tenant.

Security is not to be used for rent. It’s your one leverage tool to remain at your side. Once allowed to be used as for a missed rent payment, the tenant could do anything to your premises and you have no compensation. The tenant may after using it say that he changed his mind about moving. That leverage would be gone permanently.

RULE#5. Maintenance- Remember that a happy tenant is a long term tenant. That means that when he calls, you respond with good speed. In so doing, you protect yourself against tenant excuses for not paying rent. If there are excuses, they will surely surface at rent collection time.

Have your team of maintenance pros on hand. If you’re on a low budget then hopefully you have handyman skills. If not try to get a talented handyman. You’ll need specifically on your list an electrician, a plumber, a general handyman, and a landscaper. Electrical and plumbing work is so specific skill sets that you need specialists. A handyman may be able to do a variety of tasks like tiling, carpentry, and even roofing.

Arrange a time to do the work. Give 24 hour notice of work to be done. As long as you stick with the schedule,there can be no complaint from the tenant about you not taking repairs seriously.

Maintenance doesn’t mean room service for every everything that “breaks”. Replacing light bulbs should not be part of maintenance except upon move in.Tenants need to learn this from the beginning else you’ll have an unbelievable number of repair calls.

RULE# 6.Tenant Evictions- Unfornately, sometimes you have to remove a tenant from the property. Maybe this happened as a result of non payment of rent or misbehavior that violates the lease.

For rent non payment, this requires a 3 day notice to evict in Florida. Other violations of the lease require a 5 day notice. The notice should be delivered in person or posted on the door if not there and a copy left in the mailbox. I tend to take a snapshot of it posted on the door with a timestamp. After the 3 or 5 days, its up to you the landlord to file a complaint with the clerk of court and carry through the eviction. Remember that the 3 or 5 days doesn’t include holidays and weekends.

Remember eviction is a last resort, communication should be used first. Eviction means communication has broken down and the relationship cannot be mended. If late rent, ask why. Is there a work related problem? Does the tenant have a plan to resolve the issue? If a behavior related problem, can the tenant curb their behavior?

Eviction can be a lengthy process. It can take months in some states or as little as 2 weeks in Florida which is landlord friendly. You as landlord stand to lose a month’s rent plus evictions costs but if they don’t communicate with you then by all means do the eviction. A number of tenants are betting on your delay and that delay usually costs the landlord a few months of rent.

Commercial Property Management – Checklist for Property Management Handovers

When you take over the management of a commercial or retail property today, the information that you gather from the outgoing property manager or landlord will be critical to the establishment and future success of your property management processes.

Information is Critical

Lack of information in the handover process means problems and potential errors in the future. On that basis you should have a specialised handover process that you can implement on and with the handover of every property type within your local area. A checklist will help your activities as you bring in the new property to the management portfolio.

Here are some ideas to incorporate into your handover checklist:

  1. Get complete and comprehensive details of all leases and licensed occupied areas within the property. You will need to check these against the tenants physically in occupancy and the rental invoices that are raised for tenancy payment. Everything has to cross relate accurately.
  2. Copies of lease documents should be checked against the original documentation. Also look for side agreements for any extension or variance documentation relating to the original lease.
  3. Copies of correspondence relating to existing tenancy matters should be handed to you. Ask for this specifically and drill down on the details of each matter.
  4. Get copies of the current rental invoices and cross reference these to the tenancy schedules for the property. It is not unusual to come across in errors in the tenancy schedule or the rental invoices.
  5. The tenancy schedule should be checked against the actual leases and other occupancy papers and the signed documentation between the landlord and tenant.
  6. Check all outgoings charges and expenses that are applied to the tenancies within the managed property. The charging process should be shown on the rental invoices; you will need to check this amount and the process of recover that is adopted. It is not unusual to see errors in the outgoings recovery with tenants in managed properties. The process of checking will involve you getting copies of the current outgoings budget and the recent outgoings reconciliation.
  7. The arrears that apply to the property and any tenancies should be identified as part of the handover. They are sometimes discharged at the time of settlement, although the question should be raised in case you are taking over the ongoing pursuit of the arrears with any existing tenants. If that is the case you will need copies of all previous correspondence and claims.
  8. Current vacant tenancies within the premises may be the subject of lease negotiation. You will need copies of the lease offers that are or have been made and the status of the existing negotiations.
  9. Details of the maintenance issues within the building will be required. The essential services within the building will be critical maintenance contracts to identify early in the Handover. Any threats to the stability and function of essential services should be identified and addressed immediately. The maintenance contractors for the building will understand the function of the existing plant and machinery; get details of these contractors and then set up meetings as quickly as possible.
  10. Ask about any orders or notices that apply to the property or any part thereof. Check out any encumbrances, rights of way, or easements that apply to property usage.

So these are some of the main items that apply to the property management handover process. There will always be more issues and items to look at although these items listed above are the big ones to immediately get under control.

Great Property Management Companies

Choosing the best manager for your property can promote your real estate investment or even break it. You find managers in all parts of the market and it is important to tell the good apart from the bad.

Messaging and branding

The outbound branding and messaging that the company uses is an important factor that can be used to determine what they are really like. To be able to understand them and their mode of operation. Then you need to ask questions.

Documentation

The first thing that you should get to know is whether the company is licensed and recognized by the right body. You need to ensure that you get to know what kind of properties they manage and then get references. You should never move on with the deal if the company does not want or is not able to give you the necessary documentation. When you see the documentation, then you can comfortably say that their operations are legitimate.

You should also get to know the following things about the company:

  • How they set and collect rent
  • How maintenance and repairs are handled?
  • If property inspections are done
  • Retention and marketing of tenants
  • How the tenant and owner funds are handled?
  • How they do tenant screening.

The other things that you should talk to them about include:

  • Their management fees
  • The management contract

The above should be done to about three companies that you may have shortlisted before you can hire them. You should remain vigilant and don’t settle for the first company that you come across regardless of how good they seem to be. There is really no harm in talking to other companies. Talking to others confirms that the initial preference was the best and you may even have some more questions. Young never know, the next company could actually be better than the first one.

If you do not take time to talk to others, then you will have nothing to compare with. It is important to have an idea about how other companies operate to be certain that you are indeed making the right decision. There are many databases that you can use to locate management companies near you.

You need to appreciate the fact that finding a manager for an investment that you made is a very important and big decision. You should do a thorough research before you settle for just anyone. There are many qualities that you should consider when you are picking a great organization.

You should try getting referrals from various sources. This is one of the best ways because you will know the experiences of other people first hand before choosing. You may get some amazing tips about the whole choosing process. Since referrals can sometimes be biased, you should get them from all corners. If you receive same referral about a certain company, it could very well be true after all, regardless of whether it is a good opinion or a bad one.

Choosing the Right Property Management Software

As your property management firm grows, with the building of additional properties, investment in a property management software can be crucial for the smooth running of your business. Excel spreadsheets and the old methods of using pencil and paper may not be the ideal choice in today’s world. There are plenty of cheap, user friendly specialty tools that property managers may choose which are much better than using the old systems. Property management is hard enough by itself so choose the right software program to help you to get your growing business organized.

Tips for choosing the right Property Management Software

Budget- Prices for property management software can range from $50 to $10,000. These software’s vary in prices depending on how many features the software has. So depending on number of properties, complexity of operations and size of you organizations choose the software program. Don’t buy more than you need. And at the same point of time do not go for the cheapest alternative. Make sure the software can do the basic things you need.

Trial version- It is always better to have a software program which has the option of a trial. Make sure you can run a full demo that allows you to try before you buy. Make sure you can do the basic things you require, such as maintaining vendor file, separate ledger for each tenant and owner, deal with bank checks and deposits, automatically post rent, management fees, and late fees etc. Always review, if the reports that can be generated from or customized in the software meet your month end reporting needs.

Hidden costs and recurring fees- Avoid software that require long terms contracts and have attached recurring costs. It is important to be able to cancel a subscription when needed without paying a price. Make sure your software program is easy to install, easy to use, and has excellent support hours. Research for update costs. Are you forced to buy any update even though you may not need it?

Full accounting package-Whether you prefer the simplicity of cash or the detail provided by an accrual method, the management program you purchase should support it. And, because a property manager is continually reading reports and calculating late fees and discounts, pick a program that does it automatically. The reports should be available at any time and for any period.

Web based software program-There are multiple online property management software’s today. For small businesses a web based software program can be ideal. Choose a fully integrated, end-to-end productivity tool which can provide everything you need to manage residential and commercial rental property of any type, online. With web based software you get the power and advantage of the latest web based technology, maintenance free operations, and ease of access from anywhere and any-time.

Others features- The software program should be able to capture the relevant details needed by a property manager to manage the property, eg. Tracking cost per unit, Generation of reports such as Late Fee, Move-In, Move-Outs, and Termination/Expiry. The software program should have some handy features such as a reminder system to keep track of appointments, list of tenants and owners that owe you money, automatically update rent amounts, automatically post amounts to each ledger, and update your account names etc. Among the other features available in most property management software packages is the ability to create templates for various forms, rental and lease agreements, and letters that are commonly used when managing properties. Customized documents can be created with the templates and then saved in the appropriate file. The templates can save a lot of time when it comes to generating late notices, final notices, eviction notices and even general notifications to tenants.